EVENT REGISTRATION

EVENT REGISTRATION

Read the Steps for Youth Group Leaders below and then…

Choose your event:

(These will take you to our registration program called Brushfire.)

Steps for Youth Group Leaders:

After clicking one of the event buttons above:

  1. Click Register, then Register as a Group.

  2. Fill in your group info -

    • You will be “creating” an account for each event your church group is planning to attend. It can be the same username and password for each one.

    • Name your group and include the city your church is located in!

    • EX: First Reformed - Sioux Center, Living Life - Firth, Trinity Reformed - Pella

    • Email Address: your email address/the leader that will be in charge of online registration

    • Passcode to join this group: this is what you’ll tell your parents and students to use to join your group when registering.

    • Passcode to manage group: this is what you’ll use to manage your group and their registrations.

  3. Type in the Access Code (if applicable) for your group and click the check button.

  4. Choose your Registrant Type, Payment Amount, and Quantity.

    • Registrant Type: Student or Adult (there should only be one Lead Contact per group)

    • Payment Amount: If paying by check, choose $1. If you are paying the full partner price, choose that amount. If you are paying the full non-partner price, choose the full amount. If you are paying any other amount, choose $1 (you can make more custom payments once you are fully registered).
      NOTE: There will be a 2.9% processing fee for all card payments.

    • Quantity: Select however many people you are registering. Register yourself for the event. 

  5. Your group is now created!

    • You’ll receive an email confirming this and a link to send to parents and students that will automatically bring them to the event’s registration for your specific group. If they don’t use that link, they can use the password you created for your group.

Steps for Students, Parents & Adult Leaders:

(This is for leaders to know and explain to their participants.)

  1. Go to cultivate-co.org > Events > event of your choice.

  2. Click the Register Now button. This will take you to Brushfire. Then click “Register” at the top of the page.

  3. VERY IMPORTANT: Click “Register as a Group” and then “Join a Group Instead”.

    • Select your church group.

    • Type in the passcode for your group.

  4. Choose your Registrant Type, Payment Amount, and Quantity.

    • Registrant Type: Student or Adult (there should only be one Lead Contact per group)

    • Payment Amount: If paying by check, choose $1. If you are paying the full partner price, choose that amount. If you are paying the full non-partner price, choose the full amount. If you are paying any other amount, choose $1 (you can make more custom payments once you are fully registered).
      NOTE: There will be a 2.9% processing fee for all card payments.

    • Quantity: Select however many people you are registering.

  5. Choose the Students (or Adults) Registrant Type, choose your payment amount, choose quantity, and hit continue.

  6. Fill out the event registration form.

  7. IMPORTANT: You’ll receive a confirmation email to sign the agreement form and upload a copy of your insurance card.
    NOTE: YOU ARE NOT FULLY REGISTERED until you complete these steps.

Group Leader Payment Steps:

If you are a group that the church/youth group funds pay for a portion of the registration fee, you can pay your group’s balance online through Brushfire or send in a check. The process is a little different (but simpler) this year, so be sure to carefully follow the steps below!

IMPORTANT: Online payments by individuals will NOT be accepted after registration closes. Invoices will be sent out after that date, or earlier upon request. You can request an invoice anytime to check in on your group's balance. Once registration has closed and you receive your final invoice, follow these steps:

If you pay by check, please print out the invoice and send it in along with the check to this address:

612 8th St SE
Orange City, IA 51041

If you pay online, please follow these steps:

  1. Click on the link for your desire event above.

  2. On the DETAILS page, in the right hand column under Actions, click Manage My Group.

  3. Sign in with your email and follow the link Brushfire sends to Access Your Events.

  4. Above your list of attendees, click Make Payment.

  5. Enter in the correct amount (shown on your invoice) and complete the payment process.

EVENT PROMO

EVENT PROMO

We tried to do all the hard work for you and prepare any & all promotional materials you might need. Click on the image or the button below to find a page with:

  • promo materials for each 2025 event (flyers, social media posts, etc.)

  • detailed instructions on how to obtain these resources

  • Brushfire registration tutorials (visual, guided, step-by-step)

  • pdf version of the 2025 Event Guide

  • example invoice (including notes explaining it)

(a few)

Frequently Asked Questions

  • Access Code: For partners to register early.

    • What it is: A special code we created to let partners register early.

    • Who uses it: Partners (like your organization) during the early registration period.

    • When it's needed: Only during the first few weeks when only partners can register.

    • Purpose: To allow partners to register students and adults before others.

    Passcode: For your group members to join the right group.

    • What it is: A code you create to keep your group members together.

    • Who uses it: Students and adults in your group.

    • When it's needed: When they join your group.

    • Purpose: To prevent people from joining the wrong group.

  • If a student wants to cancel their registration, the leader will contact the Cultivate staff, and the participant's registration fee will be refunded using the same payment methods it was received (unless requested otherwise).

    Refunds are only available during certain windows of time. Check each event’s website to see the specific timeline.

  • As soon as registration closes, Cultivate staff will put together an invoice based on what each group owes with individual payment details.

  • The leader will contact Cultivate staff to cancel the participant, and the new participant will register.

  • Register an "Adult" Registrant Type with placeholder information (Ex: Jane Doe, Adult Female 1) but with your email address. Once you have someone to fill the spot, return to the confirmation email you received and edit the information in Brushfire with the adult leader's correct information.